PULSE IS HIRING!
PULSE is seeking a high-energy individual to assist with Office Administration and an individual to assist with Marketing and Communications Coordination. These positions provide a unique opportunity to play a vital role in a dynamic, vibrant non-profit with a track record of success, proven impact model, strong mission, staff and board.
PULSE cultivates a community of young servant leaders to transform Pittsburgh. PULSE invites talented university graduates to partner with Pittsburgh nonprofits for a year of service and leadership. Over the last twenty years, PULSE has invited about 250 young adults to partner with over 125 nonprofits, contributing some 400,000 hours of service to the city and its residents. To learn more about PULSE, visit us at www.pulsepittsburgh.org.
Please read the job descriptions below and application deadlines for each position:
Marketing and Communications Coordinator
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Office Administrator
Position Summary: The Office Administrator reports to the Executive Director of PULSE and directly supports the organization’s consistent high-quality execution of its mission, aims, and operational plans.
The Office Administrator will oversee the operations of the PULSE office; under the oversight of the Executive Director will provide office administration, maintain financial records and procedures; and support development efforts 40 hrs/week.
Job Responsibilities
Below is an overview of responsibilities and duties for this position:
Administration
- Maintain office services by organizing office operations and procedures, designing filing systems, reviewing and approving supply requisitions and monitoring clerical functions.
- Maintain office efficiency by planning and implementing office systems, layouts, supply/inventory management and equipment procurement.
- Implement office policies by ensuring adherence to standards and procedures, measuring results against standards and making necessary adjustments.
- Answering questions and requests via phone, email, etc. from outside vendors and constituents.
- Provide additional human resource, benefit administration and back-end support with administrative details.
- Conduct PULSE Fellow background checks, enrollment, time logs, exit paperwork, etc. and other recruiting related administrative tasks.
- Manage PULSE properties (office and houses), including cleaning, maintenance, repairs, landlord relationships, etc.
- Contributes to team effort by accomplishing related tasks as needed.
Financial
- Keep accurate financial records; overseeing the payment of bills, preparing invoices, collecting payment, posting account transactions into Quickbooks and preparing reports.
- Maintains financial records by analyzing balance sheets and general ledger accounts.
- Reconcile bank accounts by gathering and balancing information.
- Protect assets by monitoring and enforcing internal controls.
- Monitor and confirm financial condition by providing information to external auditors.
- Ensure payroll, benefits, insurance and other key legal and professional functions are up to date and operating at high capacity.
- Provide status of financial condition by collecting, interpreting and reporting financial data.
- Maintain accounting controls by following policies and procedures, complying with federal, state and local financial legal requirements.
Development
- Process donations and prepare acknowledgement letters and other correspondence.
- Continually update and correct database records.
- Create development reports and other database reports as needed.
- Coordinate mailing of newsletters, appeals, events and other mailing pieces.
Position Requirements
- Bachelor’s degree
- 1-3 years of experience in accounting, bookkeeping, human resources, business management and/or related field.
- Strong communication and organizational skills
- Very detail oriented
- Proficiency with Google Apps (Gmail, Calendar, Drive, Forms), WordPress, Box, CiviCRM a plus
- Ability to work independently and multitask
- Knowledge of nonprofit management and operations
Required Qualifications
- Passion and commitment to the mission and values of PULSE
- Ability to promote the PULSE program effectively
- Desire to learn
TO APPLY – Interested individuals should send cover letter, resume, and salary requirements to jobs@pulsepittsburgh.org by July 14th, 2016 at 5:00pm. PULSE is an equal opportunity employer.
Marketing and Communications Coordinator
Position Summary: The Marketing and Communications Coordinator reports to the Executive Director of PULSE and is responsible for the organization’s consistent, high-quality execution of its communication and marketing efforts with the community.
The Marketing and Communications Coordinator coordinates all aspects of PULSE’s communication and marketing efforts, including newsletters and other print publications; web, e-news, social media and other online communications; media and public relations; and marketing.
Job Responsibilities
Below is an overview of responsibilities and duties for this position:
Marketing and Communications
- Develop, implement, and evaluate an annual communication plan across PULSE’s four stakeholders (young adults, nonprofits, neighborhood residents and donors) in collaboration with the PULSE team.
- Manage the development, distribution, and maintenance of all print and electronic media including, but not limited to, newsletters, brochures, and PULSE’s website.
- Generate online content that engages various stakeholders and leads to measurable action. Decide who, where, and when to disseminate information.
- Coordinate the maintenance and development of the PULSE website and social media outlets (Facebook, Twitter, Instagram, etc.) , ensuring that new and consistent information (article links, stories, and events) are posted regularly
- Track, report, and evaluate communication efforts through qualitative and quantitative (Google Analytics, Social Media) measures.
- Act as a brand steward ensuring consistence of message through online, print and public communication.
- Responsible for editorial direction, design, production and distribution of all print and electronic media including material appearance (letterhead, logo, brochures, etc.)
- Create marketing/public relations strategy that will allow PULSE to cultivate and enhance meaningful relationships with targeted, high-level external audiences, including the media and key influencers.
- Actively engage, cultivate and manage press relationships to ensure coverage surrounding PULSE programs, special events, public announcements, and other projects.
- Develop short and long-term plans and budgets for communications and marketing and its activities, monitor progress, assure adherence and evaluate performance.
- Create and manage special PULSE events, such as the annual PULSEations fundraising event that includes managing the timeline, working with outside vendors, tracking and reporting data (ticket sales, attendance, sponsorships, auction, etc.), mailings, volunteer recruitment and management.
- Develop relationships and an active network with other communication and marketing peers, particularly in the nonprofit sector, to aid in PULSE’s position in the community and sector.
- Keep abreast of developments in the fields of communication and marketing (both nonprofit and for-profit) and use information to help PULSE operate with initiative and innovation.
Position Requirements
- Bachelor’s degree, Preferably in communications, marketing, business
- 1-3 years of experience in communications, outreach, program management, etc.
- Strong communication and organizational skills
- Ability to work independently and multitask
- Familiarity with Adobe Illustrator, Adobe InDesign, Acrobat Pro, Photography, Video Editing a plus
- Proficiency with Google Apps (Gmail, Calendar, Drive, Sites, Forms, Groups, Admin, Adwords, Analytics, Hangouts), WordPress, Mailchimp, Box, CiviCRM, Hootsuite, Facebook, Instagram, Twitter, LinkedIN, Youtube a plus
- Knowledge of Pittsburgh nonprofit sector
- Ability to work some evenings and weekends
Required Qualifications
- Passion and commitment to the mission and values of PULSE
- Ability to promote the PULSE program effectively
- Desire to learn
TO APPLY – Interested individuals should send cover letter, resume, and salary requirements to jobs@pulsepittsburgh.org by July 21st, 2016 at 5:00pm. PULSE is an equal opportunity employer.